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Question

Quick Fields - Scanned images not aligning with the fixed 'Zone OCR' scan range

asked on July 10, 2015

Question:

We do receive paper forms (in Letter 8.5" x 11" size) with or without additional information (custom information at the top) along with our actual form fields.

These additional information alters the page layout and looks like they shrinked the entire page contents little bit to fit to the Letter 8.5" x 11" size.

In this case, all our predefined 60+ fields defined by 'Zone OCR' falls out of the scan range, since they do not align exactly with the scan range.

What would be your recommendations to handle such forms? Is there any ways to identify the 'shrinked-to-fit' images and fetch the fields?

Thanks in advance!

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Replies

replied on July 16, 2015

Hello Prem,

 

Based on your description of the problem, it sounds like you would be able to utilize the Pattern Match feature along with the Zone OCR to parse out the information you are looking for.  This method would utilize the regular expressions to identify the content you want. That would be the recommended way to work with changing field sizes. 

 

I noticed you posted a very similar question two days ago.  On that post, my associate Cathy provided references to the Pattern Matching Help File to help you get started with configuring Pattern Matching for your system.  She also mentioned an alternative consideration to configure the pixel to percentages with changing image sizes.

 

I also wanted to add a quick note regarding Laserfiche.  The system is capable of storing any file size so there is no need to shrink the image.  If possible, the alternative route would be to address why the images are shrinking in the first place.

 

If you have any additional concerns regarding this issue, please feel free to follow up and post what issues you are encountering with the Pattern Match, pixel to percentages change and some information about your process on why the images are shrinking in the first place.

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replied on July 16, 2015

You could do 2 separate document classes: one of the pages with the custom information at the top, one for the ones without. Everything would be the same between them, except for the placement of the region for Zone OCR.

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