Question

Public Portal User

WebLink Laserfiche Licensing Search and Retrieval Security

Updated October 9, 2014

asked on October 9, 2014 • Show version history

When utilizing public portal licensing can you limit the view of the repository of each particular user's log in on an individual basis for retrieval only users or must the user be a full licensed/named user to be able to limit their views individually? I appreciate any clarification on this!

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replied on October 9, 2014 • Show version history

Nope. Retrieval named-users are still named-users. Since you are using public portal as your license type you're just flagging the users themselves internally to the Laserfiche Server, not assigning them a retrieval named user license. This is so the Laserfiche Server knows they qualify to connect through the public portal connection.

The Laserfiche Avante 9.2 FAQ or Laserfiche Rio 9.2 FAQ whitepapers have some more specific information about this. For this question, it applies to and earlier versions as well.

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replied on October 9, 2014

You can require users to login while still having them connect with a public portal connection. Simply create the users as Laserfiche users in the administration console and ensure they are flagged as 'read only'. They won't have a named license assigned so couldn't log in through other methods, but would use the public portal connection logging into WebLink.

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replied on October 9, 2014

Thanks Justin! Just to clarify, in that case, 1) you would then be able to limit the read-only users' views inside the repository? Only allowing them to view particular folders or documents? And 2) this would NOT take up a user license?

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replied on October 9, 2014

That's correct Jennifer, I just performed this same operation in a clients server a few hours ago. It doesn't burn a license at all, but make sure you have the checkbox set to "Read Only", different than setting the license to "Retrieval" if you're in RIO.

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replied on October 9, 2014 • Show version history

When trying to get a quote on what this solution would cost, I noticed that there are "Read-Only" licenses to purchase in addition to full named user licenses with RIO. Would this solution need purchasing of Read-Only licenses for this to work or is it separate still?

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SELECTED ANSWER

replied on October 9, 2014 • Show version history

The Laserfiche Avante 9.2 FAQ or Laserfiche Rio 9.2 FAQ whitepapers have some more specific information about this. For this question, it applies to and earlier versions as well.

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