Question

How can I get the Windows user name into a token in Quick Fields?

Quick Fields

Updated October 31, 2024

asked on October 30, 2024

I checked the system variables available, and I don't see one for the Windows user ID. Is there a way to retrieve that value for the current user? We have this ability in another scanning software called SimpleIndex and we use it as part of the output file name.

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SELECTED ANSWER

replied on October 30, 2024 • Show version history

Hello,

Does this token dialog appear when Assign Token Value (process)? Currently, may not supported to apply the Username token value here.

If you want to use the Windows username in the file name, could try to follow these steps:

1. Adding and configuring Document Class in Classification.

2. Use Windows authentication when configuring Laserfiche Repository.

3. Clicking the Document Class and could apply Username token for document name.

4. The Username token will be applied when storing.

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Replies

replied on October 30, 2024

Hi Mike,

Quick Fields supports a %(Username) token, which represents the "Name of the user that scanned a document". This can be useful for tracking or automating processes based on the user who initiated the scan.

In Quick Fields use the token selector on a field and should see the username token available.

Note: This token is populated once "Stored" to the repository

https://answers.laserfiche.com/questions/127669/Quick-Fields--Username-token

Good luck!

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replied on October 31, 2024

Thanks for your responses! I was initially looking in the Assign Token Value dialog and UserName wasn't there. Nice to see it's available in the spot where I actually need it to be!

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How can I get the Windows user name into a token in Quick Fields?

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