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Question

Feature request: Expose Forms teams/roles to Workflow

asked on October 28, 2021 Show version history

The Forms Email Service Task works for simple emails, but anything involving logic or constructing HTML requires using Workflow instead. I'd like to see Workflow have the ability to address an email to the members of Forms team(s), and (optionally) to users having particular role(s) within that team.

For example, I have a very simple process by which teachers submit test results which Workflow stores in a SQL table. An administrator wants an email with a subset of the form data to monitor the process, but doesn't need the entire form attached. Finding the address to use for the email requires querying the Forms database.

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Replies

replied on October 28, 2021

That could be useful

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replied on November 2, 2021

The body of emails inside Forms supports HTML content as well and you can also construct the email body with the variable values to only include a subset of Forms data. Maybe you can send the data from workflow back to Forms? 

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replied on November 2, 2021

Forms email tasks can't use filters (at least as of 11.0.0.541), so I still don't have the ability to find the appropriate recipients without lifting the hood:

Laserfiche Forms 10.4 Functionality with Reports and Teams - Laserfiche Answers

Feature Request: Ability to Email TEAMS - Laserfiche Answers

Email service task-sending to team members - Laserfiche Answers

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replied on November 2, 2021

Support using team filter when email to team is in our backlog and we will reevaluate the priority when planning for new features.

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replied on April 29, 2023

It would be great to have this feature!  We try to design around position and not person. With things the way they are now, to have granular control of the email by Forms Team Role would keep me from having to embed individual user's email addresses in the WF. Then if there are personnel changes, I have to drill down into the WF to keep up. Not an optimum solution.

 

We would really appreciate this ability!

 

Thanks!

 

Frank

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