Question

Finding all shortcuts for a specific entry ID

Laserfiche Version 10

Updated January 21, 2019

asked on May 30, 2018

I am frustrated at not being able to find all shortcuts to a specific ID #. I can find them if the names are all the same, but what if the document name is changed and no longer the same as the shortcuts, or vice versa?

I've tried the audit trail reporting to get a report but it's coming up blank, even though I know there are two shortcuts on the target document. What might I be doing wrong?

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Answer

SELECTED ANSWER

replied on May 30, 2018

You can find all shortcuts that lead to a document with a specific name. For example, if my document name is "test_image", then in advanced search syntax, I can find all shortcuts to that document using the following search string. It doesn't matter what names my shortcuts have.

{LF:ShortcutName="test_image"}

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replied on May 30, 2018

I guess I misunderstood. I assumed you know the document name, but it sounds like you only know the name of (one of) the shortcuts, and want to find the other shortcuts?

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replied on May 30, 2018

Holy, that works!! At first I thought you were describing just the usual search for a document name asking for both documents and shortcuts, which I do all the time.

But, I copied your search syntax and created a dummy document and shortcut and it works!! Thanks!

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replied on May 30, 2018

I have created a Saved Search for this so that I won't forget it! Thanks again!

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Replies

replied on May 30, 2018

Hi Connie,

From WebClient use the next search: {LF:Shortcutid=ZZZZ} | {LF:ID = ZZZZ}, replace ZZZZ with ID of document.

https://answers.laserfiche.com/questions/102618/Resolve-shortcuts-with-ID-search-works-in-92-but-not-10

regards,
Marco

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replied on May 30, 2018

That works too! Fantastic, thanks, Marco!

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replied on May 30, 2018

Just adding to the string ... I see your original screenshot was in Audit Trail. If you are looking to keep it in Audit Trail, you would just change your search to Destination ID instead of Entry ID.

DestinationID.png (8.97 KB)

| Download

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replied on January 21, 2019

Jennifer, I just tried this one out again today. It works and I've now added it as a Saved Report on my Audit Trail Reporting page.

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replied on January 21, 2019

All three of these options work! Needed them again today.

Thanks to: Jennifer Ready, Leif Hancox-Li, and Marco Sanchez!

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Finding all shortcuts for a specific entry ID

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