Question

ocr schedule workflow

Distributed Computing Cluster

Updated April 18, 2016

asked on April 12, 2016 • Show version history

Still new to Laserfiche and I would like to create an OCR Schedule workflow that can be re-used on different folders , one sub folder at a time.

I have the following setup Repository-->Folder-->SubFolder-->SubFolder-->SubFolder--> then a sub folder for letters A through Z. In each folder A through Z there will be a sub folder for a street name and a subfolder for a given address on that street.

Is there a way I can create a workflow that will run on folders A through Z, one at a time and for any folders and documents within them without having to create multiple workflows( one for each letter) ?

So far I have something that uses Find Entries then for each entry schedules and OCR but it looks like I would have to specify the folder location in the find entries.

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replied on April 12, 2016

Hi Alan,

There are a few ways to do this.

For the workflow you have I would use 'Search Repository' instead of 'Find Entries'.

Use a search similar to this to find all documents in the A-Z subfolders.

{LF:Name="*", Type="D"} & {LF:LOOKIN="Repository\Folder\SubFolder\SubFolder\SubFolder"}

You can easily get the proper format and test your query from the Client window using the 'Within Folder' & 'Search Syntax' options.

Happy to send more detail if you need it

Andrew

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replied on April 12, 2016

If you add this to your repository search it will only return documents that have not been OCR'd.

{LF:OCR=none})

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replied on April 15, 2016

Thank you Andrew for your reply. So the search repository works great but I'm wondering, instead of scheduling OCR for everything A through Z, is there a way to set the search query with a wild card so it would run A, B, C, D, etc.. separately?

So say I want to schedule an OCR for everything within folder A only and then at another time everything in folder B only etc..

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replied on April 18, 2016

Is there a reason why you want to break it up by the start letter other than trying to send smaller batches of documents to DCC? The Search Repository activity allows you to limit the number of documents retrieved.

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ocr schedule workflow

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