Question

Find folders by default volume assigned

Laserfiche

Updated March 11, 2016

asked on March 10, 2016

I'm looking for a way to search for all folders that are using a particular default volume assignment. For example, I'd like to search for all folders that have the "City" volume assigned as its default volume.

If this search doesn't exist in the search pane, is there some "advanced search syntax" that provides this functionality?

Thank you,

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Answer

SELECTED ANSWER

replied on March 11, 2016

This functionality (the ability to search on the default volume assigned to a folder) was added in Laserfiche 10, so it is not present in 9.1.1 (as you noticed).

Sorry that was not mentioned in the earlier posts.

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replied on March 10, 2016

From Laserfiche Client, to search for all documents and folders assigned to a particular volume name "Answers" where volume-id is =3

The below syntax search for all documents and folder within volume-id =3 which it is the volume in question.

{LF:Name="*", Type="DF"} & ({LF:VolId="3"})

To search for only folder, then remove D from type

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replied on March 10, 2016

The Volume search only is valid for documents, not folders, as far as I can tell. I get no folders listed in the results when using the suggested syntax.

Are there any other methods to search for folders that have a particular "default volume" assigned to them? Please note, I'm not trying to search for folder that is in a volume, but I am searching for the folders that have been set with a particular default volume.

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replied on March 10, 2016

Kyle,

The search syntax Shule provided will return documents in volid 3 as well as folders that have whatever volid 3 is set as its default volume. Folders never reside in a volume and are only associated with volumes by having one set as its default.

Have you verified that you're searching on the correct volid, that there are folders actually which actually have that volume set as its default volume, and the user in question running in the search has access to those folders?

Also, if all you want to find are folders, change the type in the name search to just F instead of using DF.

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replied on March 11, 2016

It's not exactly what you are looking for but one way is to perform a search for all folders, add the "Volume Name" column and sort by it:

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replied on March 11, 2016

The syntax mentioned above would need to be customized to your particular volume ID. As Alex mentioned, the volume associated with a folder is actually the volume set as the default for the folder (since folders themselves do not reside within volumes)

However, this search is available through the UI, so no need to work with the search syntax unless you want to do something more complicated.

Here's an example of what the search would look like (with the search syntax pane open to show you the volume ID)

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replied on March 11, 2016

Just an update... I've tested in LF 10 and the Search by volume gives correct search results. However, I've been able to reproduce the issue in LF 9.1.1 SP1, where the search reports no hits.

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SELECTED ANSWER

replied on March 11, 2016

This functionality (the ability to search on the default volume assigned to a folder) was added in Laserfiche 10, so it is not present in 9.1.1 (as you noticed).

Sorry that was not mentioned in the earlier posts.

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replied on March 11, 2016

Note, the account being used to search is ADMIN.

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Find folders by default volume assigned

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