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Question

Versioning affect the hard-disk space

Laserfiche Version 9 Administration
Updated March 18, 2016
asked on March 4, 2016

Hi all,

I have a  question in regards to versioning on scanned documents and Word documents. Does Laserfiche consume hard-disk space/ size when using the versioning? For instance, if each time a new version is saved or a new document (i.e. a new word document)is saved.. I presume that the new version or new document is stored on the hard-disk space.

Every time a new version is saved, does LF store a new document or only the changes made on the document are stored in a text file? Does versioning affect the hard-disk space?

Thanks

Kind Regards,

Sheila

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Replies

replied on March 4, 2016

Only the parts of the document that changed are stored when a new version is created.

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View 6 previous replies
replied on March 4, 2016

To clarify: Files are shared between versions if they didn't change, but the LF server doesn't store diffs for files that change. This means if you change the electronic document (like a word document) when saving a new version, a new copy of the file is saved on disk. If you have image pages and make a page such as adding a page, only the new page is saved on disk.

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replied on March 7, 2016

Hi all,

I have applied versioning on a Word document and I save it as a new version.

Before versioning, there are several text files created per number of pages.

After a change has been made on the document, all the pages have again been saved. 

Does it mean each time that a change is made on the document, the whole document will be again saved into separate pages? This will consume hard-disk space as its not only the changes which are saved but the whole document.

Where are the images stored when there are images on the document? 

Thanks to advise.

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replied on March 7, 2016

The text is being regenerated when you change the word document, so those pages get saved to disk with the new version. Images are stored in the same location as text in the volume. I wouldn't worry too much about disk space for text files, as you can see here it is only about 15KB.

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replied on March 8, 2016

Hi Robert,

In the volume folder, there are no images found. In the e00 folder, there are only 4 documents which are of File type. Is there any possibility to view the images which are found in the Word Document?

Also, I have noticed that whenever a new change is made on a scanned document, no text file is generated again as per below screenshot. Is it the normal behaviour that no text file is generated again. The following changes were made: 1. Add a metadata template to the document 2. Fill in the metadata fields 3. Change 1 field to another value.

Thanks to advise.

 

 

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replied on March 8, 2016

Only the word document itself is stored under e00, you are seeing the 4 versions of it. Metadata is stored in the database, not the volume.

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replied on March 9, 2016

Hi Robert,

But the word document is under version 2. How come there is 4 versions then?

Please advise.

Kind Regards,

Sheila

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replied on March 10, 2016

Those must be edocs from other documents, or from deleted versions. The LF server doesn't delete files immediately from the volume (it happens in a background task).

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replied on March 18, 2016

Hi Robert,

But, since a new change is made on a document, a new copy will be saved in the edocs path.

For e.g: If the  file size of a Word document is 18 MB and after the change is done, another copy will be created and the size is 20 MB. This means in edocs path, the total size of disk space will be (18+20=38 MB).

 

By deleting, do you mean that LF server delete files from edocs path?

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replied on March 18, 2016

Yes, when you delete a document in LF its edoc will eventually be deleted from disk (unless the document remains in the recycle bin).

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