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Question

Directory Server and Forms 10 Mapping to Active Directory Groups

License Manager Forms Directory Server
Updated February 17, 2022
asked on February 16, 2016 • Show version history

We've recently upgrade from License Manager 8.3 to Directory Server 10.  I've set up Active Directory as an Identity Provider and have a couple of AD groups synchronizing correctly to assign Full and Forms Authenticated Participant licenses.  I've created groups in the Directory Server (Accounts...Groups...Add), but I can't figure out how to map the group membership to an Active Directory group.  I need to be able to map, for example, our AD Named Users group to the Directory Server Named Users group so that members will populate automatically from AD.  Additionally, in Forms Administration I need to be able to map Teams (under Team Management) to AD groups.  Either the functionality doesn't exist or I'm missing where to configure it.

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Replies

replied on February 17, 2022

With Forms 11 Update 2(https://support.laserfiche.com/kb/1014352/list-of-changes-for-laserfiche-forms-11-update-2), you can add AD group to team and the users in the AD group will be automatically synchronized so the users from the AD group can participant in the team such as get email notification when task is assigned to the team, take team tasks etc. 

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replied on February 16, 2016

It seems like you have two questions here: 1) cam AD users map to Directory Server Groups (for the purpose of synching to Forms) and 2) can AD groups be mapped to Teams

To answer (1):

In the current release of Directory Server and Forms, you need to manually add users to the Directory Server group(s) you have chosen sync in Forms. We are looking to improve this behavior in the future, possibly by allowing AD groups to be added directly to Directory Server groups and/or by improving the sync behavior in Forms.

I will defer question (2) to someone from our Forms team.

 

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View 10 previous replies
replied on February 16, 2016

Thanks for the information Brianna.  The lack of AD sync with Directory Server groups is a major shortcoming and should be put high on the enhancement request list.

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replied on November 15, 2016

I second this. This is terrible functionality. With almost 5000 users, we have to add them one by one to a group?

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replied on February 13, 2018

Any more movement on this in regards to Syncing AD Groups to Forms Teams??

 

Team Management is starting to get hairy with the 5000+ Forms Participants.

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replied on February 19, 2018 • Show version history

As of LFDS 10.2 (released early last year), you can add AD groups directly to an LFDS group. I believe you need Forms 10.2.1 as well.

This allows you to select the AD groups to sync to Forms, or to mirror the parts of AD you need in Forms by adding them to equivalent groups LFDS.

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replied on January 11, 2019

@Brianna Blanchard

We are using that and have that setup for licensing and getting them registered to the platform. How about anything in regards to actually syncing Teams with members or even Roles?

 

I see in the new 10.4 Feature List that they've seemingly created a new UI Console to manage Teams & Members. (Woohoo!!!) Was hoping to see something about syncing/automating some of the Team Management.

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replied on March 4, 2019

Unfortunately Forms Teams do not yet have the capability to sync with AD groups. It is a fairly common request and we'll look to get to it as soon as possible. 

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replied on March 5, 2019

Thank you for your response @████████! As an organization with the Educational User Licenses (10,000+), we look forward to being able to better manage our Forms implementation as it relates to various processes.

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replied on September 29, 2020

It's been 4.5 years since I started this thread.  I really need to be able to populate Forms Teams and Roles from Active Directory.  Will this ever happen?  Has anyone developed some sort of workaround?  Thanks for any info that you can provide.

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replied on September 30, 2020

Unfortunately, we had to drop Laserfiche forms and go with a different solution. This feature was a must and we waited long enough to see it implemented.

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replied on November 11, 2020

Is there any updates on adding Directory Server groups to the AD sync rules. It still only shows Organization with no option to add groups, but Forms only knows how to read from Groups.

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replied on April 5, 2021 
Is there an update on this topic?
Is it possible to link Directory Server groups to Forms own tasks or do I have to create teams and assign user by user? This involves performing multiple security and assignment processes throughout the Laserfiche environment.
replied on April 5, 2021

Is there an update on this topic?
Is it possible to link Directory Server groups to Forms own tasks or do I have to create teams and assign user by user? This involves performing multiple security and assignment processes throughout the Laserfiche environment.

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replied on December 2, 2021 • Show version history

@████████ With Forms 11 next update(target to be released early next year), you will have the option to allow everyone to sign in Forms so you will no longer need to add a user to LFDS group during AD sync. 

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replied on December 2, 2021 • Show version history

@████████, Forms 11 next update(target to be released early next year) will include the feature of adding groups to teams. 

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