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Question

OCR/Laserfiche pages with Forms 9.1.1

Forms
Updated February 4, 2016
asked on February 3, 2016

I want to be able to OCR and create Laserfiche pages (if applicable) for a Laserfiche Form and any attachment(s) when they are loaded into the repository.  I use the "Save to Repository" task at the end of a business process to load the form and attachments into Laserfiche.  I don't see any option in Forms to do this.  Is there a function in Workflow to do this?

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replied on February 3, 2016

You can have Forms save the submission to the repository as a TIFF image. Then have a separate workflow that monitors for new documents created in the path the forms are being saved to. The workflow can then use the "Schedule OCR" activity and have DCC (Distributed Computing Cluster) OCR the document.

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replied on February 4, 2016

This doesn't work for the attachments though. 

For attachments, the best thing I've done is to export them out to a folder that is monitored by import agent.

 

That being said, I'd really like a future version of import agent have the ability to monitor a Laserfiche folder as well as a share drive folder. 

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replied on February 4, 2016

How would you use the LF folder for Import Agent? For generating pages from PDFs? I'd rather give you a Workflow activity for it. wink

Import Agent won't handle all attachments either since they could be any file type.

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replied on February 4, 2016 • Show version history

Oh, sure, I'd love a workflow activity! However generating pages was the one thing that I was told would never be part of workflow, as that's a paid for service provided by Import Agent or Quick Fields. With DCC I can OCR generated pages, but I have no way to actually generate them. 

 

...and it's always made logical sense to me too. If there was a way to do this in Workflow why pay for import agent? :)

 

However it would be awesome if there was an activity that was licensed in workflow that would be tied to the import agent license. If you have an import agent or Quick Fields Agent license that would let you automate this already, you could automatically own a "generate pages" workflow activity as well. I'd expect when using such a process I'd have to make sure the document type was an tiff or PDF as well. 

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