Question

Market pricing for scanning services (scanning back files)

Scanning Capture

Updated February 4, 2016

asked on February 3, 2016 • Show version history

I am working with a prospect who needs ~100k back files to be scanned and converted into digital files, later to be imported into their new LF system. We are a LF VAR and do not provide scanning services in house. I have contacted a few scanning services to get an idea of what the pricing is. So far, it seems that the market rates for simple scanning (no metadata, high quality paper docs, not much prep work necessary, mostly b/w images) is $.07/sheet. More complex scanning (metadata extraction required, prep work like removing staples is necessary, b/w and color images, limited naming/filing on current paper docs) seems to be a little higher at $.10/sheet.

Does that seem about right? If anyone has experience with scanning services or back file scanning projects, please let me know.

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replied on February 3, 2016

Sounds about right - at least for the "more complex" docs. We paid about $0.10/page for docs that needed some prep (staple removal, occasional odd size pages, metadata entry, etc.) so I'd say the quote you're getting is reasonable.

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replied on February 4, 2016

The only other thing I'd add is to be sure you contract for QC/verification as part of the service. Our vendor's procedure was to pass all scanned docs through a QC process where someone (not the scan operator) compared, page for page, the scanned docs with the images, checking for missing pages and doc legibility. That was included in the $0.10/page price. (And be sure you both agree on pages vs. images. Makes a big difference if you have a lot of double-sided docs!)

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replied on February 4, 2016

Great tip Geoff, I wasn't aware of that concern. I'll keep that in mind.

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replied on February 4, 2016

Thanks Geoff, that seems to be the standard rate.

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Market pricing for scanning services (scanning back files)

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