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Question

Duplicate files (attachments from the 'Upload' button) being created at each step of approval

Forms
Updated December 2, 2015
asked on November 30, 2015

I have a business process in which there are 5 forms with a lot of common fields, that go through 5 stages of approval. After each stage I save the respective form.

 

One common field is the 'File Upload' field, so, at each step the files that the user uploaded initially gets saved to the repository again with a number appended to the file name. This happens even when five different people are approving the form from five different computers, so the file is not being re-uploaded, it is being replicated in the repository.

 

How can I prevent this from happening?

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Answer

SELECTED ANSWER
replied on December 1, 2015

Maybe you can try to enable "Track Version for New Documents" option for the target folder in repository;

then it will only save one file, but with multiple versions.

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replied on December 1, 2015 • Show version history

Thanks, I do not have access to that setting, will ask the admin about it. Until then, can you tell me if we have an option to purge versions older than X days out of the repository, or maybe have the version control store only the latest version. 

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replied on December 2, 2015

Seems there is no way to purge older version in repository automatically, you need to delete older verions manually.

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replied on December 2, 2015

Thank so much, it worked!

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