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Question

Question

Workflow - Recycle Bin Cleanup

asked on October 23, 2015

I've been asked to come up with a solution for purging documents from the recycle bin based on various rules.  Such as:  If document type is A, B, or C, keep the document for up to 12 months.  Or if it was deleted from a given location, then the document can be purged after 7 days, regardless of type/other data.  And several other rules, based on various metadata fields, location/user of deletion, etc.

It looks like there is not a way to do all of this from the recycle bin, at least not without custom scripts/activities.  Are there any plans to expand on the ways in which the recycle bin can be purged, other than just a blanket amount of time? 

Alternatively, has anyone else come up with any kind of a solution for a request like this?  The only other way I can think of is to have a fake recycle bin process, where it doesn't actually put documents in the recycle bin, but then we have to recreate that entire process, permissions, etc.

 

Thank you,

Robert

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Replies

replied on October 23, 2015

There are currently no plans to add purging rules to the recycle bin.

You might be able to use the entry deleted event in Workflow to make this transparent to the user. When a document is deleted, you could run a script in Workflow that restores it to some holding location. Then use scheduled workflows to run the rules on this location and delete documents. The only problem with this scenario is that the user would no longer be able to restore a document they accidentally deleted.

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