Shelby, I think your solution is what I need. Please tell me how to go about creating and assigning the "Instance ID" field.

I have a few similar processes that do what you are wanting to do.

I have done it a couple different ways but probably easiest to include a repository search that finds all the documents in the "watched" folder that are associated with the application and then have a Move activity that moves the output entries to the new folder you are creating.

You could do it other ways too:

You could create a new parent folder first inside the watched folder and put the application and attachments in it and then just move the parent folder entry instead of the individual documents.

Or you could use a Find Entries activity and then find all entries inside the watched folder based on it's entry ID path. Then move all the entries found to the new folder you are creating.

Either way... you just need to identify all the documents that are related or move the parent folder entry they are all stored in.

There's a few solutions to have your application and all of its associated attachments be moved to the right folder.

One way would be to use the name and date of birth fields to find that folder right in Forms.  See the screenshot below to see how you'd use those fields to direct where the form and attachments are being saved:

Another way would be to bundle the form and attachments all into their own unique folder.  You can do this by changing the folder path, as seen in the screenshot above, to make a new folder.  This way, your workflow will only have to move one folder instead of each individual document. 

Forms has quite a few features to make naming, sending, and saving forms into the repository easy and dynamic, and I recommend checking out our help article here to see all of its features and capabilities.

I hope this helps, and please feel free to reply if I can assist further!

Thanks for all the suggestions.  It turns out I had a twofold problem.  The main problem was that for some unknown reason, it was taking exactly two minutes before any of the attachments were showing up in the folder that forms was sending them two.  By that time workflow has already completed its processes. Therefore, the attachments were being left behind.  Never found out why the delay was happening.  But, I went into all the forms and workflow configuration settings and resaved them.  Had to go in and out of the setting a few times. Then, the delay went away.  After that I put a loop in  workflow to search the folder specified in forms for entries until something was there. Just in case the delay issue returns.  Then I move all the files to the appropriately name folder. I wasn't able to figure out how to just move or rename the folder.  Then wait two minutes before deleting the original folder, provided it is empty.

The delay was an actual problem in the system.  The delay was exactly two minutes (no more, no less) regardless of the size or complexity of the form.  Once the issue was resolved, the documents appeared within seconds.