Question

Move workflow to new repository

Workflow Version 9

Updated April 8, 2015

asked on April 8, 2015

I built a workflow in one repository and now I want to move it and all the folders it uses into a new repository on the same server. I've briefcased the folder structure, fields, and templates already. Am I correct in assuming that all I need to do is:

a) I need to recreate the workflow user in the new repository

In Workflow Console

b) Add a new Trustee entry in the 'Trustee Directories' node

c) Add the new Repository to the Server Configuration/Repositories node?

In Workflow Designer

d) Alter the 'Get Metadata From' dropdown in the Starting rules configuration to reflect the new repository

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Answer

SELECTED ANSWER

replied on April 8, 2015

The trustee directory for a repository is automatically added when you add the monitored repository. So #c above will take care of #b.

"Get metadata from" in the rules wizard is for convenience only, rules do not actually have connection information. They get checked against the repository for the entry that satisfies the event type came from. You will want to add a repository condition to your starting rule so it only starts in the one you want.

You also need to create a connection profile for the new repository in your Workflow Designer, apply it to your workflow definition and republish it.

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replied on April 8, 2015

OK - I see the 'Repository = ' option in my workflow starting conditions now that I've updated the connection profiles.

Business processes don't seem to have that option. Looks like they can only be active for one repository at a time? I don't see a way under the Business Process Options to display more than one repository, so I just changed it to the new repository.

(This is not a problem for me - I don't actually need any of these workflows running in the old repository anyway - I'm just curious.)

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replied on April 8, 2015

That's correct, business processes get published to the repository specified in the (first) connection profile used in the Workflow definition. So they can only be started from one repository at a time through business process rules.

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Move workflow to new repository

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