Question

Can Forms overwrite an existing document?

Version 9 Forms

Updated May 12, 2016

asked on March 26, 2015

When using the Forms "Save to Repository" function, is it possible to overwrite an existing document in the same folder? I know that you can use Workflow to complete this function but I'm wondering if Forms has that function built in. Thanks!

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replied on March 26, 2015

The "Save to Repository" service task won't overwrite files with the same name. Can you explain the use case for this? Is it to update an old form submission with new data?

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replied on March 26, 2015

Thanks for the reply, Alex! We have a form that users submit and gets sent to LF for storage. However, if they want to make a correction and need to re-submit the form, the service task only appends a "(2)" after the initial form. We need the correction to be an actual part of the image and not just the metadata.

I also don't think using a textbox over the original data would work with the customer either.

Thanks!

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replied on March 26, 2015

No problem Shelby. I'll suggest it as an enhancement request. For now though, Workflow would be your best bet in accomplishing this. You can have Workflow check for documents with the same base name (everything before the space and (2)) and then delete the document it finds and renames the current (2) document to strip off the number.

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replied on May 12, 2016

I too would love to see this as an enhancement within Forms. My use case is that a file or new metadata gets updated within Laserfiche as it goes through a process (it has different stages that we want to capture). As the file goes through a specific process, the previous version has lost its value within the system, so versioning is not a desired option.

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replied on April 24, 2015

Hi there,

It sounds you have multiple versions of a file. How about you enable versioning on the folder, so that new file with same name will be added as new version instead of a new file?

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Can Forms overwrite an existing document?

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