Question

Make generate pages and generate text settings always default to same

Web Client

Updated January 29, 2015

asked on January 28, 2015

As shown in image, can those settings be always set based on template or group or repository. Users don't want to individually set those and to train each new user to set those. Can I always default for pdf and excel?

1-28-2015 9-00-37 AM.png (78.13 KB)

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Replies

replied on January 28, 2015

Hi Apurva,

Those particular settings are classified as attributes. When a user changes them, Laserfiche stores them in that user's set of attributes. However, you can make them the default settings for all users by setting them on the Everyone group's attributes. There are a few ways to do this: you can set them manually, you can copy them from a user who already has them set and stored in his collection of attributes, or you can import them from such a user.

There are four attributes that correspond to the four settings you indicated. I show them below, first arranged by Name and Data (for if you decide to set them manually), and again as they will appear in the Administration Console.

Name	Data	What It Does
[Settings]MImportFlags	10	Unchecks “Generate searchable text” (Setting Data to 14 will check it)
[Settings]ImportPDFPages	Yes	Checks “Generate Laserfiche pages”
[Settings]KeepPDFFile	No	Unchecks “Keep original PDF files”
[Settings]ImportPreservedPdfAnnotations	Yes	Checks “Preserve PDF annotations on Laserfiche pages”

View from the Admin Console:

If you have any issues setting this up, please let us know!

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replied on January 29, 2015

That is great information. Where can I find the script to set the rest of the attributes? Can you defualt Excel files to always generate pages too? User wants to add annotation to excel but they can not because pages are not generated.

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replied on January 29, 2015

There are thousands of attributes, so we don't have a full list of all of them. We have a white paper on attributes with the most common ones, which also includes tips for finding the other ones: https://support.laserfiche.com/GetFileRepositoryEntry.aspx?id=2410&mode=download.

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replied on January 29, 2015

Converting Microsoft Office files to Laserfiche pages (.tif files) is trickier than converting PDFs. The most direct way to do it is using Snapshot, in which the user will Print via Snapshot their document, resulting in a .tif file that can be saved directly into Laserfiche. However, if you'd like to automate the conversion process, you'll have to either use the Laserfiche SDK, or use Office Automation tools to convert the Excel file to a PDF.

Regarding setting the rest of the attributes, the white paper listed is a great resource. I've also included the settings for the remaining New Document Defaults from your attached image in the table below:

Name	Data	What It Does
[Options]RetainFileExtensions	Yes	Checks “Retain file extensions in electronic document names”
[Settings]ImportTemplateName	Type in the template name	Sets that template as the default template. If not assigning a template, then don’t include this attribute.
[Settings]ImportVolume	-1	Selects “Use parent folder's default volume”. If set to 1, it will select “DEFAULT” as the volume.
[Settings]MImportShowTemplate	Yes	Checks “Always show Metadata Dialog”

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Make generate pages and generate text settings always default to same

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