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Question

Send a link to a folder in an email message.

Workflow
Updated November 24, 2014
asked on November 20, 2014

I have a workflow that is sending an email notification.  In the email I would like to include a link the user can follow back to the folder (the starting entry is a folder not a document).  When I try to do this I tried:

1. putting the %(RouteEntrytoFolder2_RoutedEntry_Path) in the message - this just resolved the link in plain text instead of providing a link.

2. Attach the folder as an attachment but then the email messaage says "The attachment '543 - BCZ Company' is a folder, but the workflow was expecting a document."  The good news is the attachment does open the folder - is there a way to get rid of the message in the email?

Thanks!

Sandy

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Replies

replied on November 24, 2014 • Show version history

Hi Sandy,

 

To send a working link in an email, use the "Generate Web Access URL" activity in workflow and then attach the generated token in your email inside an html tag.

 

 

 

And then in the email message use: 

Discovery documents can be placed into: 
<a href="%(GenerateURLForITSubmitters)">here</a>

 

 

Cheers,

 

Carl

 

 

 

 

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replied on November 24, 2014

Generating a Web Access URL and using HTML to create a link in your email is a straightforward approach.  If you wanted the link to launch the desktop client, you could take a look at this Laserfiche Answers post.  

To answer your second question, all you need to do is tell Laserfiche Workflow to expect a folder.  When you configure your attachment, select the "Folder" radio button.  That will remove the warning and the message in the email.

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