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Question

Question

Importing images and metadata into Laserfiche RIO and Avante from Alchemy

asked on October 20, 2014

I am converting Alchemy customers to Laserfiche customers. Our process is to link images with metadata and import them into Alchemy. I think I do this with workflow, but do not know where to start.

Example:

Image file    Metadata file

12345.tif      12345, ABC Corp, 10/14/14, $263.46,9856423

12345= unique#, company name, date, amount, PO

HELP!

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Replies

replied on October 20, 2014

I'm not familiar with Alchemy - but from your example above it should be fairly straightforward.

 

It looks like your example shows that 12345 is a unique ID that is also the document. 

 

If that's the case I'd work on getting all the metadata transferred into a database that workflow can access (if it isn't already). If the alchemy items are always single files this should be rather straightforward from here - just import those files using import agent, then use workflow to take the name and search the database for the matching ID column. Take the metadata associated with it in that db table(s) and copy it to the new fields in LAserfiche. 

 

If there is NOT a windows like file structure in Alchemy (or other migrated systems) then in my experience I've found it's useful to copy everything into new fields called migrate_fieldname1, migrate_fieldname2, etc in one giant template.

 

Then later you can run different workflows to file it away in whatever new template & filing structure that you want to use. That way if your client doesn't like the structure you can move it again. We've moved many customers from a search based product called Kwiktag over to Laserfiche and sometimes I've found migrated customers take a while to get used to using windows-like file structures after they've been used to a pure search system with no filing structure. What they want after two-three weeks of use is not always the structure they wanted when designing!

 

Luckily Laserfiche makes it easy to refile/resort as long as you keep all of that metadata!

 

 

 

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replied on October 23, 2014

I will give this a shot. Thanks for the info!

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replied on March 20, 2017

Good info guys, can you provide some follow up on this and let me know how this went?  We are looking at doing the exact same thing so I am hoping you have some information.

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replied on March 20, 2017

I can export alchemy databases and provide you with a workflow that reattaches the images in Laserfiche.

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replied on September 21, 2022

I know this is old but do you still have that process and workflow to convert Alchemy to Laserfiche?

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