Thanks for the responses. My idea was actually to export list contents from a search and identify a lot of errors from there, so thank you, Chris, that's what I was thinking. I set up the column structure for each template type that we have so that I can run a search for Governance documents, apply the column structure for governance docs and export the list contents and analyze them through Excel - LOVE this feature and I use it a lot.
This will allow me to identify any missing fields, any mismatched metadata. We do use dynamic fields, but they've gone through revisions over the years so that's where we get mismatches. This will also help me identify where we may be missing files, if we have no files of a certain type for 2007, but we have a lot for 2003 - 2014. The only thing that this will not be able to do is check for bad scans, verify that it is the document it says it is, that it has no missing or extra pages, or anything else that requires a real live person to look at the document.
Thanks, Michael, that was along the lines of what I was thinking too. I am just trying to ensure that our documents are accurate. We may have a document that is filed as an FPPC form 700, which is destroyed after 7 years, that is really a JPA signature page which we need to keep forever. Or we might have a document that was scanned so poorly it's illegible and would benefit from rescanning and we can do that prior to destroying the paper copy.
I was thinking about setting up a few user approval inboxes for some of the managers. I would grab a select few documents- maybe 10-20 a month and throw a shortcut into their folder for them to QC. I can set up notifications and reminders on these and they won't go away until the manager has marked the file as audited and notes whether it requires corrections or not. We already have an audited tag that is set up to then assign a history to the document that says "Danielle Reich performed an audit on 10/2/2014 at 11:26 am." So, we do have a trail of who does the auditing.
Thanks for the ideas, guys, this is kind of what I was thinking so it's good to hear I might be on the right track. I'd love to hear more ideas of how to refine the process. Sorry, I didn't get notification that there were responses on this or I would have responded sooner.