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Question

Question

Moving document pages with "delete document pages" rights disabled

asked on August 12, 2014

 I have an client whose scan operators have limited rights.  The end user does not want them deleting documents or deleting pages out of documents.  Hence, they have "delete entry" and "delete document pages" rights disabled.  The end user does want the scan operators to be able to move the documents into folders that they have access to.  This works great since "delete entry" rights do not disable move operations or "cut and paste" operations.

 

Here's the problem.  The end user also wants the scan operators to be able to scan an bunch of documents at once and move the pages from the scanned documents into other documents as those documents become available.  But revoking "delete document pages" rights prevents this.  It goes beyond preventing "delete" operations and also prevents "move" or "cut and paste" operations.  I get that moving a page is technically deleting the page from one document and then recreating it in another document.  But so too is moving a document from one folder to another.  This is technically deleting the document from a folder and recreating it in another folder.  Yet, removing "delete entry" rights does not prevent someone from moving the document.  Further, if "delete document pages" rights did allow for moving document pages, the move operation could be disabled by removing the "modify contents" right.

 

My end user claims that they were able to move pages in version 7.  I can't verify that.  But I am looking for a workaround (copying the pages won't work in this situation).  If there isn't one, my end user would love having this feature added.

 

Thanks,

 

Peter McCoy

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Answer

SELECTED ANSWER
replied on August 13, 2014

Hey Peter,

 

I think I may have the solution!  Deleting entries or pages from the repository requires several rights to work in conjunction; specifically the "Delete" feature right and "Delete Entry" or "Delete Document Pages" access rights.  As you may know, feature rights are set at the user level in the Administration Console and Access Rights are set at the folder or entry level.  

 

This means that you can grant a user the ability to delete document pages, and if the "Delete" feature right isn't set at the user level, the system will not allow them to delete any pages.  I'd suggest removing the "Delete" feature right and granting the "Delete Document Pages" access right to ensure that users have the ability to move pages while restricting their ability to delete pages.

 

Please note that removing the "Delete" feature right will prevent those users from deleting anything: entries, pages, and folders.  You mentioned that the end user does not want them deleting documents or deleting pages out of documents, but there wasn't any specific mention of folders, so hopefully they don't have any tasks requiring the deletion of folders.  If they do, or if this workaround doesn't work for your situation, please respond to this post and I'll see what else I can do to help!

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Replies

replied on August 13, 2014

Rob,

 

That's perfect!  Thanks for the response.

 

Peter

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