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Question

Access Rights to Rename Documents but not Folder.

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Updated August 7, 2014
asked on July 31, 2014

Hello Everyone,

 

Is there a way to set up access rights in such a way that the users should only be able to change the documents name only and not the folders.

 

Please suggest what is the best way of doing it.

 

Thank you!

 

Best,

Himanshu

 

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Answer

SELECTED ANSWER
replied on July 31, 2014

You can allow the "Rename" access right and set it such that the scope is for "Documents only"

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Replies

replied on July 31, 2014

That works!

Thanks Alex.

 

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replied on August 6, 2014

How do you do that?  I'm looking at the access rights to a folder, and the line for Rename.  I have a check mark in Allow, but the only options I have are Allow or Deny.  I don't see an option for setting the scope for Documents Only.

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View 1 previous reply
replied on August 6, 2014 • Show version history

See the screenshot below

 

 

Under the "Scope" column, clicking on a cell will expand a drop down list that lets you change the scope for the particular trustee that you are configuring access rights for.

 

More information about scoping can be found here.

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replied on August 6, 2014

Got it!  Thanks!

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replied on August 7, 2014

I set this up on my Record Series folders yesterday, then had our receptionist come tell me the folders had disappeared.  So, I had to take the setting back off.  I wanted them to be able to rename documents, but not folders.  Still no solution to that, I guess.  Not that I can see.

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replied on August 7, 2014

The users would still need to have browse/read etc. on the folder level, while leaving "rename" unchecked. Make sure the scope is correct for that. Then for the same set of trustees, you can add a second entry access listing where only "rename" is checked and the scope is set to "Documents only"

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