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Question

Question

Folder wait conditions

asked on July 30, 2014

Hi,

 

I need to create a wait condition which is only satisfied when all of the entries contained within a folder have the metadata field "Approval Status" set to "Approved". Unfortunately the number of entries contained within this folder alters depending on the size of the job so a condition based on a set number of entries would not work.

 

Thanks for your help

 

Tim

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Replies

replied on July 31, 2014

Tim,

 

Here's a way:

 

> create field «Candidate documents Count» to store the number of documents in the folder with field «Approval Status»

> create field «Approved documents Count» to store the number of documents in the folder whose field «Approval Status» equals to 'Approved'

> create a workflow with rules for documents 1) created in folder with field «Approval Status», 2) deleted from folder, 3) restored into folder with field «Approval Status» , 4) moved from folder with field «Approval Status», 5) moved into folder with field «Approval Status» or 6) changed. That workflow has to recompute and assign the above 2 fields to the document's parent folder

> create another workflow with a single rule for folders changed whose field «Approved documents Count» equals «Candidate documents Count»

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replied on August 1, 2014

Hi Tim, 

 

If your question has been answered, please let us know by clicking the "This answered my question" button on the response.

 

If you still need assistance with this matter, just update this thread. Thanks!

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