Hi everyone,
Does anyone know how to search for replicated entries in a repository?, we have found some documents with the same name, and we want to find out if we have other cases!
Thanks for the help.
Regards,
Vitor
There is not a way to do this by searching directly through client. It is however possible through setting up a simple workflow.
The workflow could start by searching for all documents in the repository, then for each entry search for other entries with that same name, returning a token with the file name if 2 or more results were found. Upon completion of the workflow and email can be sent with the duplicate document names.
This workflow may take a little while to run, depending on repository size, but should do the trick. I also recommend testing it on a single folder to save yourself some time while you are setting it up.
Here is what it may look like:
This will work if you can rely on the duplicates to have the same name or a shared piece of metadata. Otherwise, the MD5 will be required and has to be implemented through scripting.
What needs to be in these three tokens to make this work? I don't have much experience with creating tokens and my first test run did not result in what I needed. My resulting email brought back the name of one document that there was not two of. The tokens just kept adding "duplicate" each time.
Connie @ Flagstaff County, AB