Question

Retrieving original document properties?

Version 9 Workflow

Updated February 22, 2017

asked on June 24, 2014

Is it possible for workflow to pull a document's original properties (ie. original creation date) when a file is imported into Laserfiche? We'd like to capture the original creation date from the Windows environment and place it into metadata (as opposed to the creation date when it was imported into Laserfiche)

Thanks!

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replied on June 24, 2014 • Show version history

Are you importing these files from Import Agent? Quick Fields has the ability to pull the creation date from the windows environment and place it into metadata. In order to get this in the metadata from Quick Fields I'd use Universal Capture to import from wherever these files are located and use the %creation date token provided.

This has also been talked about here:

https://answers.laserfiche.com//questions/44220/Workflow-Date-Token

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replied on June 24, 2014 • Show version history

Thanks Ramon. I hadn't planned on using Quick Fields, but rather simply copying and pasting the documents directly into the repository. Too bad this "%creation date" token isn't available in the Client to pull the original creation date from Windows.

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replied on June 24, 2014

Agreed, and the post I referred you to has a %creation date token but it would not be the one you wanted since it is the system creation date and not the windows creation date.

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replied on September 13, 2015

I have not been able to change the Creation Date value, however when you drag and drop a document directly in to laserfiche, if you have a "Date" type field in the template such as "Creation Date of Imported Document" you can select the token options "File Created" and "File Modified". For some reason these token options do not appear for me when I am importing any folders that contains an outlook msg file when using a computer that has outlook installed, however when importing documents from the Server which does not have outlook installed I have been able to import the document creation and last modified date without any issues. I am using Laserfiche Client 9.2.0 Service Pack 1 (9.2.0.472)

Try this with a single word or PDF file first to see if these tokens are available to you.

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replied on April 26, 2016

This has been addressed in the Laserfiche desktop Client 10.1

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replied on February 20, 2017

Sorry to revive an old thread, but I'm also looking to import original PDF properties along with the document -- dates specificially -- and working in client 10.2, while I do see that Last Modified does show up in the Page Info, Create Date does not, which at least in my application is equally if not more important.

Is there any way to directly preserve this when importing?

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replied on February 20, 2017

The Windows metadata (date created, last modified, file path) is available as tokens when importing.

To preserve this information, you would add a field on the document and populate it with the appropriate token, such as %(FileCreated)

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replied on February 22, 2017

To clarify- the tokens in Brianna's screenshot are supported in the Windows Client but not the Web Client. Browsers hide certain Windows metadata from the page, so it isn't possible for the Web Client to retrieve this information.

The one exception is file modified. The browser doesn't hide this information from the page on upload. This is why it's the only Windows metadata token available in the Web Client token picker.

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replied on February 22, 2017

Thanks, this works perfectly importing into the desktop client, but only partially into web access where only %FileModified is recognized.

To complicate things, the end goal is to upload the PDFs via Forms, and unfortunately I cannot get these fields to populate at all after attaching the electronic document in Workflow (i.e. in Workflow, for each file, create document, attach electronic document, set template (either before or after attach electronic document)). I would think the PDF metadata activity would provide this functionality from within Workflow, but I can't see exactly how it would work.

Import agent handles these fields well, so that is possibly a good alternative, but if there a way to access this information and add it to the template directly from within Workflow that would be ideal. Is this possible?

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Retrieving original document properties?

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