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Question

Merge tiff files in workflow

Laserfiche Workflow
Updated June 5, 2014
asked on June 4, 2014

Hi,

 

My workflow is such:

 

1) A0 scans are created and stored in a network store.

2) The documents are single page tiffs named scan001, Scan002, etc,

3) The tiffs are then imported into LF by the user (we are not using Import Agent).

4) The user opens each scan in LF and assigns a template and enters meta data for each document. The meta data consists of a BoxNumber and a FileNumber.

 

What I'm trying to achieve is for WF to look at these documents and merge all files into multi tiff files where the FileNumber in the template match.  Is this possible and can someone suggest a way to do it?

 

There is no order in which the files need to be merged, I just need one file containing all the images for one FileNumber.  Once merged, the file then can be renamed as the FileNumber.

 

Thanks

 

 

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Answer

APPROVED ANSWER
replied on June 4, 2014

See below for a sample workflow that should process the documents the way you want.

 

Then configure a starting rule based on an entry change event. The conditions depend on your specific criteria, but it should basically check for the BoxNumber and FileNumber fields to not be empty.

 

I presume that the documents being imported and then users setting the metadata are two separate events, thus the reason for the workflow to start based on the entry changed events. Once users set the field values, the workflow will retrieve the FileNumber and then create an entry in a certain destination using the FileNumber as the entry name. If the entry already exists, it will just use that one instead of creating another one. Then it will move the pages from the starting entry to the output entry from the previous activity. Lastly, it will delete the now empty initial starting entry.

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Replies

replied on June 4, 2014

Please note that we also have a product called Quick Fields that I'd recommend you to look into. It can perform this type of filing and much more. Your Laserfiche reseller can provide you with more information as well.

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replied on June 5, 2014

Hi,

 

Thanks for the workflow example.  I have tried to implement the WF, but it's not quite working.  It creates the new entry, but it removes the Template which was initially used.  If I try and assign a template within WF (after all the other sections) it triggers the WF again and I enter a vicious circle.

 

Also, I can't seem to add the "Return existing entry if Found" method to the "Create Entry" section.  I'm running WF 9.0.1.160.  Is this option not available?

 

Thanks,

Anthony

 

 

 

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replied on June 5, 2014

You need to configure an additional condition in your starting rule stating that the user does not equal the name of your workflow user (the account specified in the connection profile). This should prevent the looping.

 

As for the option in the "Create Entry" activity, that's new to Workflow 9.1 so I'd recommend upgrading to the latest version, which is 9.1.1.

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replied on June 11, 2014

Hi,

 

I have updated our WF to 9.1.1

 

I have now managed to get the WF to work as requested, but have now been looking at another option.  

 

When the user selects the items to import in LF, they are able to select a Template and add meta data to the template and tick to use this template and meta data for all imported files in the the batch. 

 

How would I make the WF run and go through each file which has been imported and do the same process as before and move the pages into one single file?  There could be up to 50 single files which are imported at a time and these need to be condensed into one file.

 

Thanks,

Anthony

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