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Question

Question

Can we temporarily provide password-protected access to certain document to external users? Add expiry date to the password?

asked on May 13, 2014

Can we temporarily provide password protected access to certain documents to external users?  Can we add expiry date to the password?

If do, do we have the option to prohibit the external users from printing or downloading the document?

Thanks.

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Answer

SELECTED ANSWER
replied on May 13, 2014

You could use workflow to make a new user and grant it rights to the document in question.  Those rights could specify that they can't print or download it.  Workflow can also generate a URL to that document and include it in an email.  Finally, it could delete the account after a specified amount of time.  Note that with this approach the user will require a license in order to see the document, so there may be more work to do in terms of allocating a user license, or having a pool of users set aside for this purpose.

 

There are other solutions possible...  you could export the document to a location and have your own web application enforce authentication.  It depends on how polished you want it to be and what kind of resources you have available.

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Replies

replied on September 11, 2014

Thanks Brian. I am sorry for the late response.

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