Question

Can you manually specify a user's e-mail address?

Workflow

Updated March 31, 2015

asked on April 22, 2014

We have a RIO environment that is not connected or associated with a domain. The user accounts are not LDAP accounts or Windows accounts.

Is there a way to manually specify a user's e-mail address on their account?

We would like to use the %(Initiator) token in workflows.

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Answer

SELECTED ANSWER

replied on April 22, 2014

Yes, that will work (it's actually where the value gets saved when you set it through Workflow). If you're using Forms too, you can set it up as [Forms]E-mail. Workflow will read the [Forms] one too if the [Workflow] one is not present.

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replied on March 31, 2015

This can't be true. Are you sure it does not use the Active Directory Email? We have users that do not have this attribute who have an email associated with their account. Where is the official email stored for an account?

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replied on March 31, 2015

The question was about getting email addresses for users that are not part of a Windows or LDAP domain. For those, the user's Workflow properties are stored in the Laserfiche repository as user attributes.

For Windows users, Workflow will read their attributes from active directory when an active directory trustee provider is used. When repository trustee providers are used, all user properties are read from the trustee attributes regardless of the user type

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Replies

replied on April 22, 2014

Yes, you can define emails for LF users. See the help file for more information.

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replied on April 22, 2014

That looks to be within workflow. I'm needing to specify a user account's e-mail address in the Administration Console so it can then be used from that point forward.

Is there an attribute I can set in the user account Attributes tab?

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replied on April 22, 2014

I think I may have found it. Will this work?

[Workflow]E-mail

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Can you manually specify a user's e-mail address?

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