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Question

LF Functionalities

Laserfiche
Updated April 16, 2014
asked on April 3, 2014

Hello all,

 

I have a few questions and would be grateful for some clarifications if possible.

 

1. Is versioning enabled by default on office documents.?

 

2. How is each new version kept? Is a new version of the whole document saved or is it just an incremental basis where only the changes made to the document are saved?

 

3. When saving a document, is the latter saved directly to LF or is it saved to a temp directory first then imported into LF.

 

4. I am facing some issues with backup and restore. I it possible to restore only one deleted file from a backup?

 

5. I have noticed that when i close an office document, i get the default options where i can overwrite, discard or save a new version. However, in some cases there is a checkbox that appear with the "Do not show this message again". I cannot figure out why there are two different popups.

 

6. When a word document is open through LF, it seems that if the name of the file is too long, some of the file name gets truncated. But if the same document is open from the desktop then the full file name is displayed. Is that the way it should be? My concern is that i need to display the name of the file on the document and it does not appear in full.

 

Many thanks

Regards,

 

 

 

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Answer

SELECTED ANSWER
replied on April 16, 2014
  1. No, versioning is not automatically enabled for Office Documents. If you want to automatically version documents, you can configure a folder to automatically version all new documents (of all types) or create a Workflow that finds Office documents and uses the Version Control activity. Note that electronic documents can be checked out without being versioned, while image documents must be under version control to be checked out.
  2. When an electronic file such as a Word document is changed, an new copy of the whole electronic file is saved. Changes such as adding an annotation to the image in Laserfiche or editing a field would not result in a new copy of the entire document.
  3. If you are editing an Office document using the Office Plugin, we do store the file locally. The exact behavior is different if the document is checked out or just open.
    1. If you check out a document, we save it to a subfolder of your Documents folder. The document is not saved back to Laserfiche until after you check the document back in.
    2. If you open an Office document without checking it out, we save it to a temp directory.When you close the document, it is saved back to the Laserfiche Server and removed from the temp directory. I don't know what happens when you save the file but do not close it.
  4. If you are having issues with backup and recovery, you should create a new Answer post (or possibly open a support case) and include more information about the issues.
  5. I'm not sure what the dialog is that allows you to check "do not show again." If this is important to you, you might want to create a new question.
  6. Windows 7 limits the total file path to 260 characters. Office documents stored in the temp directory used for the Office Plugin would have a longer total file path than documents stored on the desktop, and thus the file name is more likely to need to be truncated.
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Replies

replied on April 16, 2014

Hello Brianna,

 

Thank you very much for all the clarifications.

 

Regards,

Naheed

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