I want to apply security to fields so that only certain user can view it. Further, by making a fields required in template if makes it required everywhere (workflow and QF)
I am trying to make the field 'required' only in workflow and not in QF.
I want to apply security to fields so that only certain user can view it. Further, by making a fields required in template if makes it required everywhere (workflow and QF)
I am trying to make the field 'required' only in workflow and not in QF.
You could leave all the fields on there and not make them required, but put a Wait Condition into your workflow that doesn't allow the document to progress until the appropriate fields have been filled out. Also, put it into a Business Process step so that they'll see instructions for what fields need to be filled out. If they save and close the document without making the appropriate changes, you could route it back to them with a *Required fields: Name, value, Date* label inserted into the file name and/or send them an email.
Another, more invasive option, would be to have a minimal starting template that doesn't have all of the necessary fields. At each step of the workflow individually add the fields that you need the next person to fill out. I'd still use a Business Process in order to get some instructions in front of them and add some traceability. Also, the Wait Condition would make sure they couldn't get away without filling in the necessary fields. Each person would only need to worry about the blank fields that have been added specifically for their work. Then at the end of the workflow take your minimal template and additional fields and transfer the data into your full final template.
Are you asking how to make sure the user fills in values for some fields before the document moves to the next step in a workflow?
Miruna,
Yes, I want to make sure the user fills in value for some fields before the document moves to the next step in a workflow. Also, I want to make that field invisible to the users in next step.
You could leave all the fields on there and not make them required, but put a Wait Condition into your workflow that doesn't allow the document to progress until the appropriate fields have been filled out. Also, put it into a Business Process step so that they'll see instructions for what fields need to be filled out. If they save and close the document without making the appropriate changes, you could route it back to them with a *Required fields: Name, value, Date* label inserted into the file name and/or send them an email.
Another, more invasive option, would be to have a minimal starting template that doesn't have all of the necessary fields. At each step of the workflow individually add the fields that you need the next person to fill out. I'd still use a Business Process in order to get some instructions in front of them and add some traceability. Also, the Wait Condition would make sure they couldn't get away without filling in the necessary fields. Each person would only need to worry about the blank fields that have been added specifically for their work. Then at the end of the workflow take your minimal template and additional fields and transfer the data into your full final template.
Devin,
Thanks for great suggestions!