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Question

Question

When creating a service tasks on forms and enabling the file upload option, when saving on laserfiche, there are two documents created. is there an option to save both attachment and form in same file in repository?

Forms
Updated February 18, 2014
asked on February 18, 2014

when service task runs, two documents are saved in the repository as pdf.  one the copy of the form and the other is the actual attachment that was uploaded originally on the form.  is there a way also, for anything being saved from this service task to be converted into laserfiche pages?

 

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Answer

APPROVED ANSWER
replied on February 18, 2014 • Show version history

There is no way to do this in version 9.1 because the image is essentially printed to the Laserfiche repository in much the same way that snapshot creates a file and sends it to the LF repository.

 

Theoretically you could use workflow to merge the pages except I doubt if most people would be attaching a tif image. In fact I think even if you were to attach a tif image I don't think it would be split into pages - it's treated as an electronic document.

 

So in short I don't think it's possible currently without some significant custom coding.

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replied on February 18, 2014

ok, so is there a way to get the form on a workflow?  in other words, grab that pdf/tiff file and route it through a workflow instead of using a pdf to transfer certain fields.

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replied on February 18, 2014

If you have upgraded to forms 9.1 you should be able to skip uploading the form you filled out and instead attach the metadata to your file upload. 

 

In process Modeler you configure a service task to "Save to Repository" and then you can select the "file upload" tab (this will be called whatever you call you upload button in the form).

 

You can see what options you have in the screenshot below:

 

 

Once you have uploaded the file with those mapped fields it should be easy to have workflow do anything you want with the file at that point.

 

Keep in mind it'll still be a electronic document so the data in that form will not be OCR'd or anything (if it's a OCR'd pdf it will index it however)

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