I have a workflow that is using the Assign Rights activity. Is it possible with that activity to assign multiple trustees at a time or do I need to have multiple Assign Rights activities to accomplish that?
Only one trustee per Assign Rights function.
Of course, that's what groups are for! Make a group that contains all of the trustees you need and then add that instead. You also don't have to change the workflow to change who it gets assigned to down the road this way.
We are currently using groups, but wanted to assign multiple groups the same permissions with one Assign Rights activity.
Then you just need a group for your groups!
(Sorry, I couldn't resist!)
It actually helps though to do it this way. You have less data to write.
To fix this I imagine they'd have to make the Access Rights window look more like Entry Access inside the client. You'd have to have a list of things to add. It might be worth asking for a feature upgrade, but I'd still argue it's better to add those using groups in laserfiche. Whenever I have situations like this I always label the group as something like Workflow - (workflow name) permission group.
I am coming at it from the perspective of a VAR however - I try to design things so that once the workflow is created the client doesn't have to edit the workflow to make administrative changes.
Chris, thank you for your responses. I use to be a VAR as well, so I know where you're coming from.
I guess I'll make this a feature request then.
If you can get the group names that you want to assign rights to into a token or something similar (if they're always the same ones, it looks like you can use Assign Token Values for this), you could use a For Each Value loop to iterate through them and run the Assign Rights activity.