A customer manages contracts that are 3 year contracts then once it expires they archive for 7 years then destroy. With their relatively low quantity I'm looking at a yearly cutoff with 7 year retention then destruction. However, their contracts have a 24 month extension clause that if exercised extends the contract to 5 years which if exercised generate more paperwork to add to the contract record folder. Therefore it appears to me that we need to make sure that there is not a cutoff until the contract is expired whether extended or not? What would be the best way to handle this in RME to create the simplest RME process for the RM?
Currently my solution is Time + Event with Yearly cutoff where they have to manually fill in the Expiration Event to be 3 years in the future when adding the contract to Laserfiche. Then if they exercise the extension they manually adjust the Event date to reflect those additional 2 years before it enters retention.. Is this the best option?