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Question

Generate Pages on Import through a service

asked on September 10, 2013

Good morning,

 

We keep running into issues with Laserfiche not being able to generate pages for PDF's through services.  For example, Import Agent brings in the PDF from a network drive but does not generate the pages.  

 

We have a large custom integration with one of our clients that is pretty elaborate (check the previous posts about the import syntax).  We basically ended up writing our own web service for this.  So just like WebAccess has a scanning URL syntax we basically created something similar for an import.

 

We can import any file type, have it name the document, then a Workflow picks it up and does its magic.  Most people use PDF in the real world.  So while they scan their invoices as tiff images they may get supplemental material for that invoice as a PDF.  They want to be in their application and hit "Import" and then browse to said PDF and have it automatically merge with the existing tiff.  Now we have all the Workflows in place and the import syntax working.  However when we import through the web service (just like Import Agent) the pages do not get generated.  Even with my client settings telling it to generate the pages and not keep the original PDF. (or import web service uses windows authentication) 

 

Any ideas?  Again they will be scanning things that go in as tiff and everything is great.  If they get supplemental info in paper form they will scan and it will append no problem.  But when they import it could be a variety of types.  Instead of telling them "it has to be a tiff" we'd like to give them a PDF option.  I would just prefer a tiff but a majority of incoming files to work environments are PDFs.  

 

Otherwise the invoices in their respective vendor folder could end up looking like:

 

Invoice 12345              <--tiff

Invoice 12345 (2)         <--pdf  imported a day later

Invoice 12345 (3)         <--pdf  imported later

Invoice 12345 (4)         <--pdf  imported a week later

 

Thanks,

Chris

 

 

 

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Answer

APPROVED ANSWER
replied on September 10, 2013

Hey Chris,

 

You're right in that Import Agent can't convert from PDF to TIF.  What we usually recommend to accomplish this is Quick Fields. Have Import Agent or your web service bring the pdfs into Laserfiche, then Quick Fields Agent can pick them up and convert to TIF for you. 

 

Without completely understanding your process I dont know the best time to have Quick Fields pick up the PDFs and convert them, but Quick Fields is definitely your best bet for that PDF to TIF conversion.

 

If you don't want to go that route, another option is creating a custom Workflow activity to generate TIFs for PDFs. If you decide to do the conversion with Workflow we recommend passing the conversion process off to a different machine from the Workflow Server, or you'll really hurt your Workflow performance. 

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Replies

replied on October 16, 2014

I keep finding that Quickfields can convert PDFs to TIFFs but in looking at all the options in QF, I cannot see anything that will allow you to convert it - how do you do this in Quickfields?  (I want to set a session in QF that will monitor a folder and convert any PDFs in there to Tiffs.)

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replied on October 17, 2014

In trying Universal Capture, it does not work with Quick Fields to access and process documents within the repository, but it appears that Laserfiche Capture Engine will work.

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