Question

Traceability of User Activity

Laserfiche Audit Trail

Updated February 21, 2020

asked on April 30, 2013 • Show version history

Good afternoon presales,

1) One of our prospective clients wanted to know that if a user account is intentionally disabled or deleted from the system (for example due to the employee retiring and no longer at the organization to use Laserfiche), will their activity such as “created by” or “modified by” remain in the system with their name/ID as part of the properties of the document or folder? If not, what will it be replaced by?

2) If the client purchases Advanced Audit Trail, that information will remain intact in the report – correct?

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Answer

APPROVED ANSWER

replied on May 1, 2013 • Show version history

1) In the Client, a deleted user has an * placed by their name in the column display, and their name is removed or replaced by their SID in other properties. (Disabling a user, by selecting the “disable” checkbox in the Admin Console, has no effect on these properties).

a. Before deletion of Alex AP:

b. After deletion of Alex AP:

(Alex AP was both the document creator and Owner)

2) In Audit Trail, the username will always be attached to appropriate audit events, regardless of if that user is removed at a later date.

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replied on February 20, 2020

Hello,

This also applies to the windows account if we are using Windows authentication to log in? If i delete the window user from the admin console, will audit trail still show a record of the windows account that created/deleted/modified the entry?

Thanks,

Mui

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replied on February 21, 2020

Yes, and also note that disconnecting the Windows account from Laserfiche isn't especially significant since that's not where it's defined. You'll still have that information even if you delete the user from Active Directory.

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replied on February 21, 2020

Perfect, thanks!

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Traceability of User Activity

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