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Question

Question

Laserfiche Rio Participant Users...moving from Weblink to Web Client

asked on April 24

We're on Laserfiche Rio 12 self hosted, and would like to leverage the full capability of the Participant Users licensing read only repository access by moving away from Weblink and toward Web Client as our organizations primary internal document portal for read only documents.  We're somewhat hesitant in making this move due to the somewhat cloudy documentation around what the participant users licensing can and cannot do and the fact that as it stands now this is a fairly sizable project to move our organization to this standard. 

Are there any gotchas, need to knows, don't do it's around making the switch from Weblink to Web Client as an organizations primary internal document portal?  My management in particular wants to make sure that the dual purpose (repository and forms) participant licenses are here to stay. If we invest in this project, I would like to be able to assure them that we're not going to be undergoing a project reversing this change in a few years time.

Any sharing of knowledge or experience in this arena is appreciated.

 

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Answer

SELECTED ANSWER
replied on April 26

You shouldn't need an evaluation license. Users with a participant license would be able to access both WebLink and the repository web client, so you can have a transition period where users can get familiar with the latter.

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Replies

replied on April 26

The general rule of thumb is Participants can view docs and participate in forms processes (start/approve).

If I take my SP hat off and I am in your shoes I need to cya with management; I need to show that the participant users will work directly in your environment for your purpose. This can get murky if we (SPs) just describe what it does without you seeing it. As an end user I'd want to see it in action. 

Check with your reseller on this: I don't *think* there are temp/trial licenses in selfhosted but I might be wrong. If that doesn't work leverage your SP for a demo. 

As for the Participant licenses 'here to stay', the only insight I could give is removing them would be an unusual thing to do. 

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SELECTED ANSWER
replied on April 26

You shouldn't need an evaluation license. Users with a participant license would be able to access both WebLink and the repository web client, so you can have a transition period where users can get familiar with the latter.

2 0
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