Search for docs which have been destroyed by records management

replied on November 27

Do you mean search for the document itself that was dispositioned? If so, then no you can't - it's gone forever once it's been dispositioned, otherwise you wouldn't be in compliance. If you just mean search for the "tombstone" document as you call it then yes, you should be able to run a search and find it the same as any other document. This is especially true if retain metadata is enabled for the retention schedule.

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replied on November 28

is there a specific filter / tag for tombstone records only?

The request is around searching for (in effect) a register of records that have been destroyed via the RM process within a given period, rather than searching for specific single records.

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replied on December 1

Hi Matthew,

I don't believe so, or at least not that I've found. However, one workaround might be if the user making the request has access to audit reporting, they could search the event type "Confirm Final Disposition" for the time frame they're looking for and I believe that would show them the documents that disposition was confirmed on and they could cross reference with the documents in the repository if needed. However, that would be dependent on how long the audit history is kept for and if the user has access.

If anyone else has any better ideas, or if I'm not correct in my assumption about the confirm final disposition event, please feel free to chime in/correct me here.

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Search for docs which have been destroyed by records management

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