Question

Send emails to group members in Workflow

Workflow Forms Self-Hosted Version 11

Updated July 23

asked on July 22 • Show version history

Good morning,

I am working on a workflow to remind us when contracts are due for review/renewal. This is a fairly simple process but I am running into a snag when it comes to sending the reminder emails. I want to be able to set up the workflow to send the reminder to members of a group, that way if we have personnel changes we can just update the group members and not have to update every workflow they are a part of. Is there any way to do this? We are currently using AD sign in. I would also be interested in something similar for Forms as well.

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replied on July 22

Do you have distribution groups in AD? you can use the email address of the distribution group in your workflow. That way the group membership is managed in AD.

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replied on July 23

Would those be the same distribution groups we use in outlook?

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replied on July 23

Yes

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replied on July 23

Ah ok, I can get with the IT team to check into this, thank you!

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replied on July 22

I do this by scripting a scheduled task that queries AD for LF assignment groups and stores member properties (including name, Sam, email, etc.) in a SQL lookup table. I can then query that table from any workflow or form.

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replied on July 23

I am not very familiar with scripting, would we need the SDK to do this? Would you be willing to send me the script you are using?

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Send emails to group members in Workflow

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