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Question

How to get Entry ID in Workflow for Files Uploaded via File Upload Field in Laserfiche Forms Cloud

Laserfiche Cloud Forms Workflow
Updated July 11
asked on July 7

Hi everyone,

In Laserfiche Cloud, I have a File Upload field in a Forms process, and I want to retrieve the Entry ID of the uploaded document(s) in a Workflow that is triggered by the form submission.

Is there a way to extract the specific Entry ID of the files uploaded through the File Upload field so I can use them in subsequent Workflow activities (e.g., routing, etc.)?

Appreciate any guidance or best practices on this.


Here's my workflow in self-hosted:

In Laserfiche Cloud, I used Save to Repository Service Task in Forms for now:

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Replies

replied on July 10

Hi Rafael,

I typically do this using a form to gather the documents and then store them in the repository, which will kick off a workflow to retrieve the entry IDs and other information. Once you have the data points, store them in a data management table that you can use in Forms and workflows.

Here is a diagram to help fill in the gaps:

Good Luck!

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replied on July 11

Save to Repository tasks provide a list of entry IDs generated when saving attachments to Laserfiche:  {/dataset/_saved_form_attach_list}

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replied on July 11

Thanks Miruna.

In my testing, the entry ID is not populating the mapped field. Any suggestions?

Configured field settings on the Upload documents tab:

Fields on the uploaded document in the repository:

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