Workflow - Entry count for Folders and sub-sub folders

asked on May 9

Hello,

I am writing a workflow to give me a count of the number of entries within a folder. The end goal is to email a list with the names of the folders and the count of entries within.

I am having trouble when a subfolder has its own subfolder, and I need to look into that as well. I am using the Search Repository to find the folders and then a For Each Entry loop to find the counts. I have also added another nested For Each Entry and a conditional loop to try to get the subfolders subfolder.

I keep getting where in the messages I can look in my repository client and the numbers are matching for the main folder and the subfolders, but no the 3nd level down.

Any idea on how I might get this to work?

Folder Example.png (3.03 KB)

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Workflow Example.png (21.62 KB)

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replied on May 9

Here's one way to do it:

Create Multi-Value Token
- Create Token - enabled for multi-value - named: Folder List
Search Repository for All Folders Under a Parent Folder
- Syntax: {LF:Name="*", Type="F"} & {LF:LOOKIN="\Search Folder"}
Find Entries in Current Folder
Assign Token Values
- Append Values to the Folder List token.
```
<tr><td>%(ForEachFolder_CurrentEntry_FullPath)</td><td>%(FindEntriesinCurrentFolder_Result Count) Documents in Folder</td></tr>
```
- the <td> and </td> tags are setting these up to be columns in an HTML table.
Sort the Folder List

Body of the email:

<table border="1" style="table-layout:fixed; width:1550; border-collapse:collapse;"><tr style="background-color:blue; color:white;"><td>Path</td><td>Document Count</td></tr>%(Sorted Folder List#[ ]##"HTML"#)</table>

Here's what the Sorted Folder List token looks like:

End result looks like this:

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replied two days ago

Thank you Matthew!

This is exactly what I was looking for.

A side note, Gmail does not like the HTML format, Outlook shows the table just fine.

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replied two days ago • Show version history

It’s the most basic version of an HTML table - so it is surprising they are having an issue. You could Google tips to edit an HTML table to make it more viable in GMail. Perhaps some specific tweaks to the styling.

Also, I was thinking that the fact that parent folders show sorted after their children due to the alphabetical sorting might be tweaked by just adding a space after the path token but before the </td> tag. I think space might alphabetically come before the backslash while the end of the value currently comes after it.

<tr><td>%(ForEachFolder_CurrentEntry_FullPath) </td><td>%(FindEntriesinCurrentFolder_Result Count) Documents in Folder</td></tr>

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Workflow - Entry count for Folders and sub-sub folders

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