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Question

Feature Request: Add Comments Using a Gateway or Workflow

asked on March 18

I have a love hate relationship with the built-in user task comments. I love that you can now show or hide them using field rules and that they show in the Action History of the Details pane in Forms. I hate that I can't make them conditionally required based on other conditions from the form or based on what Action Button was selected.

As I continue to try and use the built-in features more and more, I found another way the user task comments could be improved. Using gateways or workflows we may send a Forms instance back to the step it just came from based on some condition. It would be great if we were able to add a comment from the gateway or workflow that would show in the Action History.

This would allow a user to see everything in one place. Currently we write a value to a variable with an error message or something similar to show the end user, but that doesn't get added to the history if it is saved with the document or emailed to someone. It can cause some confusion when someone goes back to look and determine why it happened.

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Replies

replied on March 18

I'd add that I hate that we can't use the built-in comments as columns in Forms reports. As a workaround, I have to use the classic designer and use JavaScript to copy the value into a field on the form to use it on a report.

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replied on March 19

Hi Blake, did you expect to define comment on workflow service task/gateway steps on process diagram page, and show the defined comment on action history for instances?

Is the comment changeable during runtime?

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replied on March 19

Yes, I would expect to define the comment in the Forms service task/gateway step on the process diagram and show the defined comment on action history for instances.

I would expect a Forms Admin or Process Admin would have the ability to alter the comment just like they can edit variable comments for an instance.

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replied on March 19

Thanks for the use case. Request sent to team.

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