Question

Working with the "Search Repository" activity in LF Cloud

Workflow Ideas Search and Retrieval Records Management Pattern Matching and Regular Expressions

Updated October 29

asked on October 28

Morning all!

We are migrating a user to LF Cloud from LF 10 (I believe) and at the point where we need to migrate the workflows. Since we can't export/import them at this time, they must be manually rebuilt. My sticking point is the "Search Repository" activity. In the cloud, it uses conditions, not the type of search as in LF 10.

How does:

({LF:Basic~="%(RetrieveFieldValues_xxxxxxxxxxx)", option="LTDFN"}) & {[xxxxxxxxxxx]:[xxxxxxxxxxx]="%(RetrieveFieldValues_xxxxxxxxxxxxx_All)"} & {LF:Name="*", Type="F"} & {LF:LOOKIN="xxxxxxxxxxxxx"}

Work out in the conditions builder?

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Replies

replied on October 28 • Show version history

I don't have Cloud, so I'm not sure if these are entirely correct, but here are what I would assume they translate to be:

{LF:LOOKIN="xxxxxxxxxxxxx"}
Entry : Path starts with <value>
Could possibly also be, depending on whether you want to search subfolders or not
Entry : Path equals <value>

{LF:Name="*", Type="F"}
Entry : Type equals Folder

{[xxxxxxxxxxx]:[xxxxxxxxxxx]="%(RetrieveFieldValues_xxxxxxxxxxxxx_All)"}
Entry : Template Name (<template name / value before ':'>) equals <value>
AND
Entry : Field (<field name / value after ':'>) equals %(RetrieveFieldValues_xxxxxxxxxxxxx_All)

({LF:Basic~="%(RetrieveFieldValues_xxxxxxxxxxx)", option="LTDFN"})
I don't know how Cloud Workflow handles searching by text, but this is a fuzzy keyword search that excludes annotations. Example below.

I suggest you familiarize yourself with the Search Syntax because these are pretty easy to look up yourself.

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replied on October 28 • Show version history

Thank you so much!

Search Syntax - that was the set of keywords I needed!

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replied on October 28

In general, I would also recommend reviewing the Service Limits of Laserfiche Cloud: https://doc.laserfiche.com/laserfiche.documentation/en-us/Subsystems/ProcessAutomation/Content/Resources/Service-Limits.htm. Those are glass ceilings you will hit pretty quick if you are not mindful of them and design your cloud processes accordingly.

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replied on October 29

What are you trying to find? The search you have has redundant criteria.

" LF:Basic " covers the template search criteria too, but it also searches document text. Then you combine it with " {LF:Name="*", Type="F"} " which indicates you're only looking for folders, which makes the LF:Basic search inefficient since Laserfiche has been told to also look through document text.

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Working with the "Search Repository" activity in LF Cloud

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