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Passing Entry ID to workflow from Forms (Using new Entry ID functions from 11 Update 5 (11.0.2311.50553).)

posted on April 28, 2024

Hi all, 

 

I am trying to pass an entry ID of a file uploaded to workflows for manipulation. I can see the new update has a new "Previous Saved Form" Variables. 

How do I pass these on to workflow? I have a retrieve business process variables in my workflow, but cannot find the "Previous Saved Form" Variables.

Any push in the right direction appreciated.

Thanks

 

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replied on November 7, 2024

Hi, We have supported WF retrieve saved form tokens on Forms 12.

You can see other changes from: Laserfiche 12 Changelog

Get Laserfiche Forms 12 package from: Laserfiche 12 - Downloads

1 0
replied on May 5, 2024

We have the feature for supporting new Forms variables (Forms 11 update 5) in Workflow in our backlog, so you'll get a heads up in future for the feature update.

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replied on May 1, 2024

Thanks for the answers! Make sense with the Workflow needing an update to utilise the new variable. Thats for that Workflow Steve thats a good workaround to bring the repo creation into the workflow side.

 

Much appreicated!

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replied on April 29, 2024 Show version history

Although that is a nice feature, currently the Attachment List ID's can only be assigned to Metadata fields on Onprem as WF doesn't recognize Input Parameters from Forms. What you can do is use the following workflow activities to retrieve the Attachments from a Form directly and create them in the repository yourself without using the Save to Repository Activity, thus giving you the Entry ID's as well to use in other parts of your workflow.

In the example below the Upload field was in a Table/Collection, but if it was not, you just don't use the For Each Row, just Start at the For Each File after selecting the Upload field in the Retrieve Business Process.

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replied on April 29, 2024

I don't think they have made those available in Workflow yet.  I don't believe Workflow has had a release since the Forms update.

According to this article:  https://support.laserfiche.com/kb/1014263/software-versions-and-fixes-included-in-the-laserfiche-11-download-package the latest release of Workflow is: 11.0.2306.898 and the latest release of Forms is: 11.0.2311.50564.

Notice that year/month value in the version number for Workflow is half a year prior to the version number for Forms.  In fact, Forms 11 Update 4 was version 11.0.2307 so the Workflow release was even before that.  Workflow just hasn't been updated yet to account for these changes in Forms.

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