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Question

stop workflow amending modified date

Workflow
Updated November 16, 2023
asked on November 14, 2023

Hi is there anyway we can either stop the workflow from amending the Modified date, so that we have the modified date of a user not the workflow account.

 

If not is there a way of maybe storing in 2 separate fields the last non workflow modification?

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Answer

SELECTED ANSWER
replied on November 14, 2023

You could have a workflow kick off to change or add a "Last User Change" date field.

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replied on November 16, 2023

Remember to modify the access rights to the field so that the user community cannot change the value.  Make it so the administrators (including Workflow) are the only users that can change the field.

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Replies

replied on November 14, 2023

Karl, the last modified date is meant to show the last time the entry was modified, regardless of who or what modified it. You could create a metadata date field and have it assigned to your entries, but you would either need to have your users update the field or kick off a workflow that does that if the entry is changed, but that overtime that would be a lot of overhead on your Workflow server.

What is the reason you don't want the Workflow account to alter the modified date?

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replied on November 14, 2023

Hi we have a lot of regulatory data, and we would like to preserve only user changes, I was thinking of 2 new metadata fields, only get updated if updated user <> Workflow.

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replied on November 14, 2023

Since it is regulatory data, wouldn't you want to know if the documents were modified no matter who or what modified it? Workflow is a very powerful tool and can do a lot of things to entries within your Laserfiche repository, I would think that would need to be monitored just as much as a real user. Just something to think about.

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replied on November 14, 2023

Thanks I would have to check, but our WF only move between locations and that is not so important per say.

 

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replied on November 14, 2023

Right, but Workflow has the ability to do a lot of other things, even delete documents. So, if down the road someone builds a workflow that alters a document in the system unintentionally, would you want that to show?

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replied on November 14, 2023

Hi thanks, we do not manipulate docs like that in WF, for us its more about moving data and renaming and metadata allocating.

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