We are testing deploying the data maintenance in Forms. We are using a 3-year window in our DEV environment. When we initially turned this setting on, we did not check the box to remove File uploads. The following day we noticed a ton of greyed out instances. The system noted these as partially deleted instances. At that point we went and set the file upload removal for the same 3-year window. The next morning, we noticed that all the instances were removed. Since the complete removal coincided with us turning on the file upload removal, we assumed that not turning on the file upload removal was the cause of the partial deletions. All this activity happened let’s say a 3-4 weeks ago, so fast-forward to this morning, we checked in on the dev environment and noticed that there are still partially deleted instances dating back from 4/20 to 4/30.

Is there something that we are missing with the setup that is preventing a full deletion? Or is there more to the deletion that we obviously do not understand? Below I have provided some screenshots for insight into the current setup for data maintenance and also a small sample of what we see in DEV.

Data Maintenance Configuration

Sample View of partially deleted Instances