Question

Quick Fields: Can I locally save invalid documents after processing?

Quick Fields

Updated February 15, 2023

asked on February 10, 2023

Working on a Quick Fields session that I inherited.

In the Document Revision section, there are several documents that were marked as invalid after quick fields finished processing a batch.

I want to save all these documents locally to have as a backup.

Is this possible?

I am only seeing an option to "Store" documents which would send them to the repository and I don't wanna do that yet.

Thank you.

Quick Fields 10.3.0.66

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replied on February 13, 2023

The documents are saved in the session until a user corrects their metadata so they can be sent to the repository or deletes them from the session. There is no way to back them up outside the session so they can be reloaded in the session later.

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replied on February 14, 2023

Hi Miruna,

Just following up with a few questions.

I went to C:\ProgramData\Laserfiche\Quick Fields\Files on the server hosting quick fields and was able to find several files that appear like the ones currently stuck in the session mentioned earlier.

Since this is in File Explorer, I can make copies of all of these.

My questions are:

do the files at this location consist of only stuck documents or do they also include documents that were processed without an issue?
if they are only those still pending processing, will making a copy of these save the current state that they are in now (assuming Quick Fields has made any changes to them) or are these copies from before the documents were processed by Quick Fields?

Please let me know if my questions need clarification.

Thanks!

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replied on February 15, 2023

That is the default location for storing documents locally. Each session gets a folder there and in it, there are subfolders for both the documents queued for processing and the processed documents, identified or not.

Again, making copies of these files is not a supported way to reload them into the session at a later time.

I'm not very clear on why these documents would need additional backup. Is the concern that the machine may crash before somebody gets around to fixing them so they can be sent to Laserfiche? If that is the case, then you could lose all documents in the session, not just the unidentified ones. Ingeborg's suggestions below is a better way to handle this case.

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replied on February 13, 2023

They would likely still be in their original place if coming from a network folder. We have made it a standard practice to not delete anything processed by QuickFields but to move it to another network folder after QF finishes the job, so that we can find these docs again and reprocess them easier if we find the need. Then we clean them up once every 3 months or so. Documents that fail to process and sit waiting for a user to "fix" the issue, are always still in the network folder that QF searches to initiate the job. So we can find them all quite easily.

It is not possible to save them from the QF session document revision pane.

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Quick Fields: Can I locally save invalid documents after processing?

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