In short, a Forms submission is performed with a table of accounts. For each account (we have no idea how many ahead of time) a document will end up coming into Laserfiche from an external source once an external step is completed. We have no idea when it will complete since it's outside of Laserfiche and is a manual step. All the workflow (which the Forms process invokes) has access to is what the document will be called when it comes in, which is unique.

I need this workflow to wait for the document/documents for that Forms to exist, then perform some steps on each doc once it is found.

I don't want to iterate through the document titles waiting for each to exist one at a time, because we have no idea when each one will come in or in what order, and if we're stuck waiting for the doc for the current iteration, any documents that already came in will just sit there unfiled, but I suppose that is an option even if not ideal.

Thanks

Unfortunately, the wait for entry change isn't going to support that because it doesn't seem to have any "is in" type option for the entry names.

However, I wouldn't personally go that route anyway. I had a similar process and the more volume you have and the longer the waits, the greater the chances that something will get stuck, and it happened to us often enough that I ended up going a different route.

It doesn't sound like Wait for Entry Change would do what you want anyway, because if the process is meant to act on each document as they come in, the first document would end the wait and even if you do it in a loop, two documents could come in close enough together to have one get missed.

Does the Forms process also need to wait for the documents, or are you just using data from the Forms process to act on the documents?

The Forms process waits for all documents to be processed before it can continue.

Not sure what you mean by one getting missed, since as far as I can tell (and it at least worked that way when I tested with metadata fields being assigned) Wait for Entry Change will work retroactively. In other words, if two docs came in at the same time that one workflow needed to handle, I believe it would still be able to handle both even if one was already there when the "Wait for Entry Change" action started.

I would look at creating another workflow that monitors for the creation/import of the document and then set a field on the rest of the documents to trigger the wait for entry change to proceed to the next step.