I have a checkbox field that lists supervisors. I would like to email each selected supervisor in the list. Is there a way to do this without workflow?
Are you trying to email them individually or with a single email that includes them all?
Individually, and only those selected.
I did notice that the checkbox filed won't accept the "@" as a part of the value. Due to this, I just decided to use workflow anyway, but if you have any ideas, I would love to hear them.
Since you are trying to iterate through all the checkbox options, I think Workflow is your best bet because it can easily check all the possible checkboxes, whereas within Forms itself, you'd need a bunch of gateways (or a large inclusive gateway) to check if each individual checkbox is marked and determine whether or not to run the path for that email.
It's doable, but it's a lot of stuff to set-up and configure (and change when you need to update email addresses in the future, while Workflow can just process through all possible options using the tokens from the checkboxes. I think the workflow route is cleaner and easier.
Is there a particular reason you wanted to avoid using Workflow?
I just like keeping things in one module. I don't like jumping back and forth if I have to troubleshoot. It also makes it easier if others to figure out if I am not available.
I can understand that.
If you want to do it in Forms, I think your best bet is an inclusive gateway that has a path kicked-off from each one of the email checkboxes. Each path will lead to an email activity.
It does mean that if you have a lot of emails, or they change fairly regularly, that this may be a bit of a pain to set-up and maintain as it'll be more hard-coded to the specific emails.