Workflow: Looking to hide/scrub input parameters

asked on March 23, 2022

I'm attempting to help automate an admin task which involves using a workflow to change settings given login credentials as input parameters. It's working, but since the input parameters are logged with the instance of the workflow, checking the Search Results for instances of the workflow run will display the supplied credentials as they are input parameters.

I attempted to overwrite the input parameters with blank values and saving them to the Forms Process (which works for removing the sensitive variables in the Forms Process), but the Workflow Search Results still shows the input parameters as they were supplied to the workflow instance.

Is there any way to make input parameters either not appear or have confidential values when running a workflow Search Results?

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replied on March 23, 2022

It will require some testing, because I've never done this before, but there are some options in the Workflow Administration Console that may allow you to protect that information.

Possible option 1 - Under Workflows > Worflow Definitions - select "View Workflow Options" and there is a checkbox to override the default "available to all" behevaior and only allow specified users to access the workflow. From there, it should prevent anyone who isn't specifically granted permissions to view/edit the workflow from seeing that info (Security > Permissions and Rights).

Possible option 2 - I can never remember where to find this one - Under Server Configuration > Advanced Server Options > Properties > Workflow Tab - you can set various options on a per-workflow basis. You can disable a lot of the "messages" that are tracked.

Again, I haven't really tested either of these options, but I think they might work.

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Workflow: Looking to hide/scrub input parameters

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