Question

move a deleted file to a temp recycle bin area

Laserfiche Workflow How To

Updated March 1, 2022

asked on February 28, 2022

I am wondering how, a "sudo," recycle bin could be created, storing files that are being deleted. The files would be reviewed by two people, and then finally deleted.

I am hopeful to resolve a problem where people have accidentally deleted files, and have not realized it, until months later.

0 0

Answer

SELECTED ANSWER

replied on March 1, 2022

Agree with @████████somewhat. Removing delete rights, especially.

I don't like tinkering with the Recycle Bin purge setting because it affects the whole repository for one use case. Plus, even when you purge, you don't immediately reclaim the disk space, as it waits for the admin process to run to actually delete the files on disk. If you have heavy "generate pages" usage , and are a free-disk-space sensitive shop, adjusting purge at the month level could be an issue. I could be wrong, but I don't think you can even "review" a document in the recycle bin.

@████████'s "move items" is good, but has potential for human error. Having them run a business process on documents to "delete" could ensure they go to the correct folder.

I would recommend some kind of periodic notification that alerts reviewers to take action on what needs to be reviewed, with a message like "if you don't review them by X # of days ... they're just going to be deleted anyway".

Then, there's the question of "what if it shouldn't be deleted?". Should reviewers move it back? Is there another business process that moves it?

0 0

Replies

replied on February 28, 2022

I think you're options would be either to extend how long items are kept in the Recycle Bin, or to remove the users' Delete rights and instead have them move items into a folder you created.

Personally, I would say the best option is just to extend how long items are kept in the Recycle Bin so you don't have to make users jump through hoops to "delete" things.

If you utilize Audit Trail you could create deletion reports to keep a closer eye on what has been deleted without having to always check the recycle bin directly.

0 0

You are not allowed to follow up in this post.

Question

Question

move a deleted file to a temp recycle bin area

Answer

Replies

Sign in to reply to this post.